Building the right team starts with the right tools. In today’s competitive hiring environment, organizations must do everything possible to attract, evaluate, and secure top talent quickly. A slow or confusing hiring process doesn’t just frustrate candidates - it risks losing them altogether to competitors with more efficient systems. That’s why a modern Applicant Tracking System (ATS) is essential for any organization that wants to build strong teams and thrive in the marketplace.

With Ultimate Forms for SharePoint, you don’t need a standalone ATS that forces your HR team to juggle multiple logins, export spreadsheets, or re-enter data. Instead, you can build a complete applicant tracking system directly inside your existing SharePoint environment. This allows you to manage the hiring process where you already collaborate, ensuring a seamless flow of information and minimizing administrative overhead.

In our upcoming webinar, we’ll showcase exactly how this works. You’ll see a complete end-to-end applicant tracking solution that can be set up quickly, customized to your organization’s unique needs, and scaled as your team grows. The goal is simple: simplify applications, centralize applicant management, and streamline every part of your hiring process without leaving SharePoint.

What You’ll See in Action

Custom Job Application Forms
Every organization is different, and the information you need from applicants can vary widely. With Ultimate Forms, you can create completely customized job application forms. Add as many fields as you want, whether it’s job history, certifications, references, or unique screening questions. You have the flexibility to collect exactly the details you need to make informed decisions.

Smart Validation Rules
Missing or incomplete information slows everything down. Our validation rules ensure applicants always provide the required details before submitting. Whether it’s requiring a phone number, checking that email addresses are formatted correctly, or enforcing file attachments, these rules eliminate back-and-forth follow-ups and keep the process moving smoothly.

File Attachments
Applicants can upload resumes, cover letters, portfolios, or any other supporting documentation directly through the form. All files are stored in SharePoint, where they can be accessed securely by hiring managers and HR staff. This central repository means no more searching through email attachments or misplaced folders.

Custom Confirmation Screens
The hiring process reflects your organization’s professionalism. After submitting an application, candidates see a polished confirmation screen that reassures them their materials were received. You can customize this message to include next steps, timelines, or additional resources, ensuring that every applicant has a clear and positive experience.

Brand Integration
Your hiring portal should feel like a natural extension of your organization. Ultimate Forms allows you to add your colors, logo, and branding elements so applicants immediately recognize your company identity. This creates a consistent and professional image that strengthens your employer brand.

Applicant Management in SharePoint
Collecting applications is just the beginning. The real power comes in how you manage candidates. Within SharePoint, you can track applicants across multiple hiring stages, from initial review to interview scheduling to final decision. Notes can be added to each applicant’s record, allowing your hiring team to collaborate seamlessly. Everyone stays aligned, and important details never get lost.

Automated Communication
Timely communication is one of the biggest factors influencing how candidates feel about your process. With Ultimate Forms, you can send email updates with a single click, whether it’s confirming receipt, requesting additional information, or notifying candidates about interview scheduling. Automation ensures consistency while saving your HR team valuable time.

Why This Matters

Hiring the right people is one of the most important functions in any organization. Yet too often, the hiring process is slowed by disjointed tools, manual tasks, or systems that don’t integrate well with existing platforms. By leveraging SharePoint, something many organizations are already using, you can avoid these pitfalls.

An ATS built in SharePoint offers several advantages:

• Centralization – All applications, notes, and communications live in one place.

• Collaboration – Hiring managers, HR, and leadership can work together in real time.

• Customization – You control the fields, workflows, and stages to match your process.

• Security – Sensitive applicant data is protected within your Microsoft 365 environment.

• Scalability – Whether you’re hiring for a single role or dozens at once, the system grows with you.

What You’ll Gain from the Webinar

This live session isn’t just a walkthrough. It’s an opportunity to see how Ultimate Forms transforms SharePoint into a hiring powerhouse. You’ll walk away with a clear understanding of:

• How to build your own applicant tracking system in minutes.

• Ways to customize forms and workflows to meet your needs.

• Techniques for streamlining collaboration among your hiring team.

• Best practices for delivering a professional and candidate-friendly experience.

Even if you already have a process in place, chances are it can be improved. This webinar will give you practical ideas to simplify, speed up, and professionalize your hiring efforts.

Don’t Miss Out

Hiring is too important to leave to inefficient tools. With Ultimate Forms for SharePoint, you can bring the entire process under one roof, saving time, improving collaboration, and giving candidates a positive impression of your organization.

Join us for this live webinar and see for yourself how easy it is to create a powerful, customized Applicant Tracking System in SharePoint. Whether your organization is small or large, this solution will help you take your hiring process to the next level.