Collecting CVs from external candidates through email creates an immediate organizational problem. Submissions arrive in different formats, get buried in inboxes, and have no structured way to be linked to a specific position, reviewed consistently, or retrieved when needed. There is no central record, no visibility for the hiring team, and no secure way to handle personal data that should not be circulating through a shared mailbox.

The CV Submission template for SharePoint, built with Infowise Ultimate Forms, provides a clean, structured solution. Candidates submit their CVs through a secure, external-facing form. And every submission lands directly in a SharePoint document library, organized and ready for the recruitment team to review.

How it works

The external submission form

Using the Ultimate Forms External Form feature, the CV upload form is exposed to the outside world. It does not require candidates to have a SharePoint account or any access to your internal environment. The form can be embedded in your public-facing website or shared as a direct link, giving candidates a straightforward way to submit their application. The form captures structured information alongside the CV upload — position applied for, candidate details, and any other properties you configure — ensuring every submission is consistent and complete.

The CV library

Every submitted CV is stored in a standard SharePoint document library, linked to the structured data captured at submission. The hiring team accesses a single, organized view of all submissions — searchable and filterable by position, date, or any other column. No inbox, no scattered attachments, no manually maintained spreadsheet tracking who applied for what.

Integration with your recruitment process

The template is designed as a starting point that can be extended and integrated into your existing recruitment workflow. Automated notifications can alert the HR team when a new submission arrives. Column permissions can restrict access to candidate data to authorized staff only. Additional stages — screening, interview scheduling, decision tracking — can be added using the same Ultimate Forms interface, without any development work.

What you get

• A secure, external-facing CV upload form that candidates can access without a SharePoint account
• Structured data capture alongside the CV — position, candidate details, and any columns you configure
• A centralized SharePoint document library storing all submissions in one organized, searchable location
• Automatic notification to the HR team when a new CV is received
• Column-level permissions ensuring candidate data is accessible only to authorized users
• A foundation that connects directly into a broader recruitment workflow as your needs grow
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The CV library is a standard SharePoint document library. There is no external data storage, no custom interface, and no dependency on third-party tools. All candidate data stays inside your SharePoint environment, governed by the permissions and data policies your organization already has in place. The system can be extended or modified at any time in the browser, by the administrator who manages the site.